Basic Knowledge of Computer /Day 6

Tools Menu:

1.     Spelling and grammar: While typing it automatically underlines with blue or red Mark. That means if there is red underline, there’re is spelling Error bit if there is green error there is grammatical error. Using this command, we can check certain spelling and Grammar for active document of micro soft word.

·        Click on tools menu.

·        Then click on spelling and grammar command.(Dialog box appears)

·        Click on ignore button for Ignore word.

·        Click on change button for choosing required Word from suggestion list.

·        And click on add button to add the selected Word in dictionary.

·        If finish thin click in close button.

2.     Language: How to display word meanings. (Using thesaurus)

·        Select text, Click in tools menu,

·        Then click in language.

·        Click in Thesaurus. (Dialog box appears).

·        Then click in look up button to View more meaning.

·        And choose any word and Click in replace button to replace selected word.

3.      Letter and Mailing: This is used to design the letter format from our computer.

·        Click on the page where you want to design the letter.

·        Click on Tools.

·        Click on Letter and Mailing then click on Letter Wizard.

·        Fill in the letter format; receipt info, other elements and sender info.

·        Then click on ok button.

·        Writer the letter in selected area.

Envelope and Labels: This is used to maintain label and prepare envelope delivery and return address.

·        Click on tools menu.

·        Then click on Letter and Mailing then click on envelope ad label command. (Dialog box appears)

·        In delivery address box type address where you have to send the letter.

·        In the return address box type your address where you are sending letter from.

4.     Macro:

·        Click on tools with blank document.

·        Click in macro and choose record new macro. (dialog box appears)

·        Then type the macro name and click on key board icon.

·        Specify required short cut key eg. (ctrl+f1).

·        And click on assign and click on close button.

·        Start recording as below:

·        E.g.: Bio Data

Name:  

Date of birth:

Father’s name:

·        After finishing recording Macro again go to tools menu and click in Macro’ and stop recording or click on stop recording on macro command.

To Run Macro:

·        Turn on another page. Then click on tools menu.

·        And click on macro command and choose macros. Then select your required macro.

·        At last click on run button.

·        Or just press short cut key from keyboard as you defined before

To Delete a Macro:

·        Click the tools menu and click on macro. (dialog box appears)

·        Select the name of the macro which you want to delete.

·        And choose the delete button and click on close button.

5.     Word count:

          Using this command we can display the status report of active document. We can display total number of pages, paragraph’s lines, words etc.

·        Click on tools menu having required document.

·        Then click on word count command.

·        And click on close button to close it.

Table Menu:

1.     Draw table: Using this command we can create a table by dragging mouse.

·        Click on table menu.

·        Then click draw table command. (table and boards dialog box will be appears)

·        Then Drag the mouse pointer as you like and drag vertically and horizontally to built row and column.

2.     Insert Table:

·        Click on table menu.

·        And click on Insert command and click on table. (Dialog box will be appears)

·        Then fill up the desire number of rows and columns.

·        And click on ok button.

3.     To insert column or Rows:  When you need to add column or rows we can use this command.

·        Put the cursor or select the row or column.

·        Click on Table menu.

·        Then click on Insert and click on column to the left or right as your choice.

4.     To Delete row column table

·        Select the required column or row.

·        Then click on table menu and click on delere command and choose row column table which you want to delere.

5.     Merge cell: converts the multiple cells into a single cell.

·        Select more than a one cell.

·        Then click on table menu and click on merge cells.

6.     Split cells: convert the single cell into multiple cells.

·        Put the cursor or the required cell.

·        Then click on table menu and click on split cells. (Dialog box appears).

·        And define the number of columns and rows to be converted. The click on split on ok button.

7.     Table Auto Format:

·        Select table and click table menu.

·        Then click table Auto format. (Dialog box appears).

·        Select one of the available formats you want.

·        If you want to change table formatting.

·        Click on Modify and select required options.

·        Then click on apply and click close.

8.     Sorting: You can sort text, numbers or data in ascending order or Descending order (Z to A or 9 to 0)

·        Select the list or table you want to sort.

·        Then click on table menu and click Sort command.

·        And select the sorting order you want, e.g. Ascending