Basic Knowledge of Computer/ Day 4

View Menu:

1.     Ruler: Turning on/off

·        Click on view menu.

·        Then click on ruler command.

2.     Toolbar: The menu bar is a special toolbar at the top of the screen that contains menu such as file, edit, view, insert etc. We need also standard, formatting and drawing toolbars.

·        Click on view menu

·        Click on Toolbar command.

·        Then choose Standard, Formatting and Drawing Toolbars.

3.     Full Screen: The full screen view mode provides you a large area for editing the document one cannot see toolbars, menus, scroll bars, ruler lines title bars etc.

·        Click on view menu.

·        Then click on full screen.

4.     Header & Footer: It is used to insert a serial wise page number, the data, a company logo etc. header is a printed in the top margin and footer is printed in the Bottom margin.

·        First click on view menu.

·        Then click on header and footer command.

·        And insert the header and footer whatever you want

·        When you finish, and then click on close button.

Insert Menu

1.  Break: Using break command of insert menu we can break page, column etc.

To Page Brake:

·      Click on insert menu placing cursor at required place.

·      Then click on break option. (Dialog box appears)

·      And choose page break option and click on ok button.

To Column Break:

·      Click on insert menu placing cursor at required position.

·      Then click on break option. (Dialog box appears)

·      Choose required column break option.

·      Then click on ok button.

2.Date and Time:

·        Position the cursor at desired location where you wish to insert date and time.

·        Click on Insert menu.

·        Then click on Date and Time command. (Dialog box appears)

·        And select desired date and time.

·        Then click on ok button.

3.     Page Number:  We use this command to insert page number on pages of active document with desired alignment position and format.

·        First click on Insert menu and having required document.

·        Click on page number command. (Dialog box appears)

·        Choose required position and alignment for page number.

·        Then click on ok button.

4.     Symbol: While preparing the reports, letters etc. we need to insert the special symbols which are not available on a keyboard. (E.g. the telephone(, mouse8 etc.)

·        Position the cursor at the target place where you want to insert the symbols.

·        Then click on symbol command. (Dialog box appears)

·        And choose the required font. (Symbol, Windings)

·        Then select the desired symbol and click on insert button.

·        And click on close button.

Assigning Shortcut to Symbol:  

·        In the symbol dialog box, select any symbol.

·        Then click on short cut key and another dialog box will appear.

·        And press short cut key whatever you want to assign and click on assign button.

·        At last to chose the dialog box then click on close button.

5.     Picture: This option is used to insert picture in current document. We can insert picture at current document in different type.

Clip Arts: Clip Arts gallery is the gallery of the picture available in computer. It inserts the picture you selected on the position.

·        Position the cursor point where you want to insert clipart or a picture.

·        Then click on Insert menu and click on picture and click on clipart. (Clip Arts gallery appears)

·        Then choose a category (Picture) name from list.

·        Click on insert button.

From File: To insert picture from another file.

·        Click on Insert menu.

·        Then click on Picture and click at From File. (Dialog Box appears)

·        And choose required picture or image from list.

·        Then click on insert button.

Word Art: You can create special effects shadowed rotated and at retched text by using the tools on the word art toolbar. Word art objects are actually drawing objects because you can change its fill line style shadow etc.

·        Click on Insert menu and click on picture and word art command. (Gallery appears)

·        Then choose a word art style and click on ok button.

·        And type the text for word art then click on ok button.

·        And use the buttons available on word art and drawing toolbar to create the special test effect.

Auto Shape: From this command we can insert different drawing shape.

·        Click on insert menu and click on Picture.

·        Click on Auto Shape. (Auto Shape appears)

·        Choose any Auto shapes from toolbars.

·        Use the drawing toolbar to create text effect.

To type or Edit text in Auto Shape:

·        First take any auto shape or rectangle box.

·        Then click on right mouse button and selecting required auto shape.

·        Click on add/edit text.

·        Now you can type text in Auto shape.

To Group Object:

·        Select multiple objects with help of shift key.

·        Then click on right mouse button and click on grouping and click on group.

6.     Text Box: With the help of this command we can type in this box. 

·        Click on Insert menu and click on Text Box command

·        Then drag the mouse and type the document.

7.     File: How to insert saving file of other word document?

·        Click on Insert menu and click on file then dialog box appear.

·        Then choose file and click on insert button.

8.     Object: How we insert objects from other application or programs?

·        Click on Insert menu and click on object then object dialog box appears.

·        To create new object from create new tab choose program name.

·        Like: Bitmap image, MS-Equation and click on ok button. And make your creation or create object as your wish.