Basic Knowledge of Computer /Day 2

File Menu

1.                    New: Using new command of file menu we can create new blank document. It can create new file and close current file.

·        Click on file menu.

·        Then click on new command. (Dialog Box Appears)

·        And choose blank document. (Note: Click on new icon of standard toolbar/press ctrl+n)

2.   Save: It is used to save document when you are saving a new document for the first time, you have to give it a name.

·       Have a document and click on file menu.

·       Click on save command. (Dialog box appears)

·       Click on location where you are want to save the file.

·       Then type the name of file in file name text box.  

·       At last click on save button.

3.    Close: This option is use to close the active document.

·        If you have a document then click on file menu.

·        Click on close button.

4.    Open: Using open option, we can open pre-saved file most of the times you need to work with a file that you have already created and saved.

·        Click on file menu.

·        Click on open command. (Dialog box appears)

·        Choose the location where the file was saved.

·        Choose the required file from the list. And click on open button.

5.    Save As: The option helps us to save document in different place, name and location. It also helps us assign password to protect document.

·        Click on file menu having required document.

·        Then click on save as command.

·        And change the location or current file named or do both.

·        Then click on save button.

6.  Save Document-assigning Password:

·        Have a document and click on file menu.

·        Then click on save as command. (Dialog box appears)

·        And click on tools button and choose general option or security option; then dialog box appears.

·        Fill the requirement which is disappears.

·        At last click on ok button and click on save button.

7.      Page Setup: Using the command, we can set page margin, size etc. It helps us set top margin, bottom margin, left margin, and right margin for current document. It also allows choosing page orientation and page size.

·        Having a required document.

·        Then click on file menu F Page Setup (Dialog box appears)

·        Click on Margin Tab for define top, button, left and right margins as per your requirement.

·        Again click on Paper Size Tab for paper height and with, landscape and portrait.

·        At last click on ok button.

8.       Print Preview: It helps to view the document in actual size. Whatever display on this preview that will be exact output on the paper size.

·        Click on file menu.

·        Then click on print preview.

9.      Print: Using this command we can print out document on paper with required number of copies.

·        Click on file menu.

·        Click on print command.

·        Then fills the options given in dialog box.

·        Click on ok button.

10.   Exit:  This command is used to exit from MS-Word.

·        Click on file menu.

·        Then click on Exit command.

Edit Menu

1.     Undo: To revert first action.

·        Click on edit menu.

·        Then click on Undo command.

2.    Redo (Repeat): To revert last action.

·        Click on edit menu.

·        Then click on Redo command.

3.    Cut: To cut or move the text.

·        Select the text that you want to move.

·        Click on edit menu.

·        Then click on Cut command.

·        And position the cursor at desired location where you want to display the cut text.

·        Again click on edit menu and click on paste command.

4.   Copy: To copy the text.

·        Select the text.

·        Click on edit menu.

·        Then click on Copy command.

·        Then position the cursor at desired location where you want to display the copy text.

·        So click on edit menu and click on paste command.

5.   Select All: It is used to select whole document once at a time.

·        Click on edit menu.

·        Then click on Select All command.

6.  Find: Using find command we can search any text word in MS-Word program.

·        Click on edit menu.

·        Then click on Find command. (Dialog box appears)

·        In the find what box enters the text you want to search for.

·        Then click on more and choose find whole words only.

·        And click on find next button.

7.        Replace: Using replace command we can replace mistake word in correct word.

·        Click on edit menu.

·        Then click on Redo command.

8.        Go To: Using this command we can jump our cursor at required destination. It helps to jump at required page and line number.

·        Click on edit menu placing cursor at required position.

·        Then click on go t command. (Dialog box appears)

·        And choose required go to option. And define number of go to.

·        Then click on go to button and click on close button.